Copyright and Plagiarism

Quick references and more information

The Copyright Act stipulates that if you want to use or reuse a work (publication) protected by copyright, or if you want to share it with others (such as by e-mailing it or uploading it onto Blackboard), you will have to receive permission to do so from the copyright holder and pay the copyright holder a reasonable fee. This also applies to works found on the internet: you have to request permission and quote the source. You can read more about the Copyright Act at www.auteursrechten.nl/en.

So what is allowed?

  • Creating links to copyrighted works (such as articles, books, chapters of books, and videos) found on the internet is always permissible but only if these publications were lawfully published.
  • Check to see if the works are available through the digital library. If so, you can create a link to them without encountering any problems.
  • If the works are distributed under a licence (such as Creative Commons), such licences usually offer more freedom of citation. Check to see if the work has such a licence and see what the conditions are. Read the basic rules for finding works with a licence for reuse.
  • If the work was published by the government (and the copyright was not explicitly reserved), or if you are using laws, decrees and regulations, court rulings or administrative decisions, you may use or reuse these publications without encountering any problems.

Use for educational purposes

The Hague University of Applied Sciences has a ‘reader agreement’ with the Foundation for Publication and Reproduction Rights (Stichting PRO) for the quoting of short citations of copyrighted works for educational purposes. This reader agreement provides permission for this and eliminates the need for a reasonable compensation as long as the works satisfy the conditions regarding ‘short citations’.

For long citations, permission will have to be requested and a reasonable fee will have to be paid. This can be done directly through the copyright holder of a publication (author or publisher) or through Stichting PRO.

More information about ‘short’ and ‘long’ citations in the basic rules for compiling digital readers is available at www.auteursrechten.nl/en and (in Dutch only) at www.Stichting-PRO.nl. You can also refer to the flow chart for procedures/decisions concerning citations. Ask the operations team leader within your faculty about the implementation and accountability regarding the quoting of these citations.

Lecturers:

  • Are responsible for the timely compliance with the Copyright Act in cases of long citations for both printed and digital citations (including visual material).
  • Must give notice (or ensure that notice is given) of ‘long citations’ through Stichting PRO’s portal.
  • Are responsible for archiving and, if asked, making available evidence that written permission has been given for using a long quotation. (Written consent has to be established since oral consent is not legally valid.)
  • When a module is shared by a fellow lecturer, he/she must also comply with the agreements (including ones about evidence) regarding the citations.

Plagiarism

Plagiarism is the use or close imitation of another person’s work and the representation of them as one’s own original work which can occur if you incorrectly acknowledge a source or if you do not comply with the other conditions of citing.

  • Quoting means to repeat or copy what someone else has said, written or made. This applies not just to a literal representation but also a representation in your own words (paraphrasing). Because you are using another’s work, it is essential that you acknowledge this and meet certain requirements. At the very least, you should name your sources (where the citation/paraphrasing comes from).

Tools

  • The APA guidelines for the correct provision of citations.
  • RefWorks. A handy tool for correct citation.
  • Worldcat.org. A global library catalogue that enables you to find the publications you wish to cite. Using its cite/export function, you can easily copy a citation to your bibliography or export it to RefWorks.
  • Ephorus plagiarism prevention. The Hague University of Applied Sciences offers teaching staff the opportunity of having papers, theses and reports submitted by students scanned by the Ephorus plagiarism prevention program. Lecturers can contact DLO support to create an account. Students can submit their work electronically through the Student Portal.

Copyrights information point

The Library advises and assists students, lecturers and researchers with copyright questions. The Library is also a member of the national network of copyrights information points for universities of applied sciences. Members of this network share expertise and develop basic rules, tools and resources.

Would you like to know more?

The person to contact for issues concerning copyright legislation: Leen Liefsoens, l.w.b.liefsoens@hhs.nl